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Library: Copying Guidelines

Copying Guidelines (Access Copyright)

Paper and Digital Copying Guidelines

Redeemer's license with Access Copyright provides students and faculty and staff with permission to copy within or in support of our institution's mandate, in addition to ways that are covered by fair dealing and other permitted uses under the Canadian Copyright Act.

What may I copy?

You may copy portions of any published work in Access Copyright’s repertoire. Search for your title by using their Education Look-up tool. For example:
 

How can I create and distribute copies?

For published works in Access Copyright’s repertoire, you can:

  • Photocopy, fax, scan, print or fax copies
  • Store copies on a hard drive, USB stick or on a Secure Network (e.g. Discovery)
  • Transmit by email, upload or post copies within a Secure Network (e.g. Discovery)
  • Project and display copies, such as on overheads, on LCD or plasma monitors, or interactive whiteboards.
  • Make copies for the purposes of interlibrary loan, creating alternate format copies and managing library collections
  • Create Course Collections (e.g. course packs or Discovery links). Course collections are paper compilations of published works and digital copies of published works that are emailed, linked or hyperlinked, posted, uploaded to or stored on a Secure Network as part of a course of study.

How much may I copy?

You may copy up to 20% of a book or:

  • An entire article from a magazine, journal or newspaper
  • a complete chapter, short story, poem or an entire artistic work

There are no limits on the quantity of copies you can make. More information is available at http://www.accesscopyright.ca.

Can I request permission to copy beyond the limits?

You can request permission to copy from 20% to 25% of a covered title on a pay-per-use basis (12 cents per page) and permission can be requested through the lookup tool : http://discovery.accesscopyright.ca

Reporting of Copies

All copying for paper course packs must be logged and reported as well as all copying of 20% to 25% of a covered title. 

Implications for Course Packs

If you, as a faculty member, create a course pack for your students, you have the digital option of putting all the pieces of the course pack on Discovery (Moodle) or you can create a paper course pack which will be sold to students in the bookstore.  If you opt for the paper version, our institution will need to maintain records of all the copies made and we need to specify the title, excerpt title, publisher, author or authors (where known), the ISBN/ISSN number (where known), the number of pages in the Published Work, the specific pages copied, the total number of pages copied and the number of sets made.  The making of paper course packs includes staff time, photocopying/printing, binding, etc. and all the costs will be included in setting the cost of the course pack for the student.

If you create a digital course pack on Discovery, our institution does not have to report the individual items and there are no costs for the student other than costs associated with printing the items themselves should they wish to do so.  If you have a printed version of an article, the article can be scanned at the photocopiers and emailed to yourself and then you will have an electronic copy that can be put on Discovery.  If you are not a user of Discovery at this time, the IT department will help you set up a course on Discovery and post digital copies.

Recommendation to Create Digital Course Packs on Discovery

Given the cost to students and given the amount of staff time to create the physical course packs and complete the reports, it is recommended that you create digital course packs wherever possible.

Peter Turkstra Library,  Redeemer University College , 777 Garner Road East, Ancaster, ON, L9K 1J4, Canada
Circulation Desk Telephone: 905.648.2139 ext. 4266, Email:   library@redeemer.ca